What is recorded about you

What is recorded about you, who can see it, and how long does it stay?

This page answers all three. It is the page to read before your first tracked day. Nothing here is softened.

Some of it depends on settings your company chose. Where that is true, it says so, and it tells you where to look up your own company’s answer.

1. What is captured

A program on your work computer — the desktop agent — records these, and only these.

What	In detail
Tracked sessions	When tracking started and stopped
Idle periods	When there was no keyboard or mouse input for longer than the limit your company set
Activity counts	A count of key presses and a count of mouse events in each short period. A number, like 420 — not which keys
Applications	The name of the application in front, and how long it was there
Window titles	The title bar text of that window. On by default. Your company can switch this off
Website domains	The domain only — github.com. Not the page, not the search, not anything after the domain
Screenshots	A picture of your screen at a set interval, only if your company switched this on
Tracking integrity checks	Whether a mouse jiggler, a repeating key pattern or a changed system clock was detected

Everything on every screen in this product is built from that list.

2. What is NOT captured

This is not a reassurance. It is a list of things that have no place to be stored, because no such field exists in the product.

• What you type. Keystrokes are counted, never recorded. There is no field in the product that can hold typed text. The anti-cheat check that looks for a repeating key pattern does its work on your own computer and sends an empty result — not the keys.
• The web page you were on. Only the domain is kept. The address is cut at the first /, ? or # before anything is saved. A password or a token inside a link is removed too. https://mail.company.com/inbox/message/4471?q=salary is stored as mail.company.com and nothing more.
• Camera and microphone. The product does not use either.
• Your files. No file is read, copied or uploaded.
• Email, chat or message content. The name of the app and the window title can be recorded. What is inside the message is not.
• Anything outside a tracked session, unless your company runs always-on tracking. Ask which one you have.

A window title can say more than you expect

A title bar can carry a document name, a customer name or a subject line. “Q3 redundancy list.xlsx” is a window title, and the product keeps it.

If that worries you, it is a fair thing to raise. Your admin can switch window titles off for the whole workspace in one click, and the app names stay.

3. Who can see it

Role	What they can open
You	Your own time, your own tasks, your own timesheets, your own day in detail
Your manager	Your tracked time, your activity counts, your apps and domains, your day timeline, and screenshots
Tenant admin	Everything in the workspace, plus every setting
Auditor	Everything in the workspace, read-only. They cannot change a record
Platform admin	The workspace itself, not the work inside it. They cannot reach screenshots

Two things worth knowing, both true of the product as it is built today.

A manager is not limited to their own team for screenshots

Anyone holding the manager role can list and open every screenshot in the workspace, not only their own team’s. The product grants them a narrower permission and then does not check it. This is a known gap, written down in the code as work still to do.

If it matters to you, ask your admin who holds the manager role. That list is the real control.

Nobody is told when a screenshot is viewed

The product records when a screenshot is taken and when one is deleted. It does not record who opened one. There is no “who looked at my screen” list — not for you, and not for an auditor.

4. How long it is kept

Your company sets one number: retention days. The product default is 90. The lowest allowed is 1, the highest 3650.

A job runs every night and permanently deletes everything older than that number of days:

• Screenshots — both the image file and its small preview
• Activity counts
• Application and website records
• Idle periods
• Tracking integrity checks

These are not deleted, and are kept for as long as the workspace exists:

• Your hours, and the sessions they came from
• Your timesheets and their approval history
• The daily totals built from them
• The audit log of configuration changes
• Export files

In one sentence: the detail goes, the hours stay. Six months later nobody can see which window was open on a Tuesday, but your total for that Tuesday is still on record.

Your company’s three numbers are all on one screen. Data retention (days) is the one that decides how long your screenshots and activity detail survive.

Look up your own company’s number on Settings → Workplace policies → Data retention (days). If you cannot open that screen, ask your admin. They can read it in five seconds.

5. What you can do about it

See your own day. Your dashboard shows today’s tracked time, how much of it was active, and your own activity count. Your timesheet shows each period, and the detail page has a View activity timeline button that opens your day: sessions, applications, idle gaps and your own screenshots.

The same figures your manager sees for you, on your own screen first. If one of them looks wrong, you can say so before anybody else reads it.

Correct a wrong figure. If the tracker missed real work, add it. See Adding time you forgot. A manager approves it, and then it counts.

Ask why a figure says what it says. Why an app was marked distracting, why a block was marked idle, why a timesheet was rejected. Every one of those has a person behind it. See Reporting a problem.

Two honest limits

There is no button on a number that raises a dispute, and no comment box on a task. Both are things this product does not have yet, so you are not failing to find them.

The way to challenge a figure today is to talk to the person who will read it, and to put it in the notes box when you submit your timesheet. That box is read by whoever approves the period.

Questions worth asking your admin

These five have definite answers, and your admin can get all of them from one screen:

1. Are screenshots on, and how often?
2. Are window titles being kept?
3. How many days is data kept?
4. Is tracking always on, or only while a task is running?
5. Who holds the admin and auditor roles here?

Asking is not a complaint. A rollout where nobody asks is usually a rollout where nobody was told.