Adding time you forgot

How do you add time you forgot to track?

On Manual time (/time/manual). It is in the sidebar under Workspace.

Use it for work away from the computer - a meeting, a client call, a site visit - and for the day the tracker was signed out.

Everything you have sent, with where it got to. Note the chips: the screen opens on Pending, not on everything.

Adding an entry

1. Press Add manual time. A dialog opens over the list.

2. Fill in the five fields below.

3. Press Send for approval. A line confirms it: “Sent. You’ll get a notification when it’s reviewed.”

4. The dialog stays open, so you can add another. Close it when you are done.

Field	What to put
Date	The day it happened. A future date cannot be picked
From and To	The real start and end time
Task (optional)	The task it belongs to. Only shown in a workspace that uses tasks
Counts as	Productive, Neutral or Distracting
What was it for?	Required. One plain sentence

Writing a reason that gets approved

The reason is the only thing a reviewer has. Make it answer “what work was this”.

Good	Client call with Northwind about the March invoice query.
Good	Laptop was replaced on Tuesday morning; tracker was not installed until 11:30.
Weak	Meeting.
Weak	Forgot to track.

A request that comes back rejected is almost always a request with no usable reason.

Quicker

Your reason is the Summary column on your manager’s queue, and it is truncated there. Put the useful words first. “Northwind invoice call” beats “Call that I had to take about…”.

The four states

Status	Meaning
Pending	Waiting for a manager
Approved	It counts. It is now in your timesheet
Rejected	It does not count. The reason is on the row
Cancelled	Withdrawn

Filter with the chips above the table. Narrow by date with From and To, or by task with the Project / task picker.

Caution

The chips are All, Pending, Approved and Rejected. There is no Cancelled chip. A cancelled request only appears under All.

If the button is missing

Your workspace has manual time switched off. You see a notice instead:

Manual time is disabled. Existing requests remain visible for history and review. A workspace administrator can enable new entries in Settings.

Your old requests stay visible. You cannot create a new one until an admin switches it back on.

This is normal in a workspace that counts time by tracking only, rather than by task.

How to tell whether it counted

Approved manual time appears in your timesheet in the Tracked / manual column, as the second number.

Danger

Pending time does not count. A timesheet submitted while a request is still waiting will be short, and short is what your manager decides on.

Submit the request before you submit the period.

Next: Your timesheet · Approving added time